Tips to Make Your Transcription Projects Easier
How we can make your transcription projects easier
Transcription has many different uses. From providing a written record of a press meeting to providing medical conferences and records; it permeates our lives in many unseen ways. Often it is not the prime consideration when organising an event or meeting. It is things like location, venue and content that tend to be the prime considerations. However, you will find that if you put a little bit of thought into how you can make life easier for your transcription service up front, you will get a far better result.
Record a Test Sample:
If you have not recorded audio at the venue before, it is always a good idea to create a recording that you can send to your transcription service prior to the event being run. This means that you can be advised of any potential issues, such as background noise you had not considered, before the main event and you can make the necessary changes. There is nothing more frustrating than recording a whole event and then finding that there has been an issue which makes the recording unusable by your transcription service. It also means that you are checking your hardware in advance and will avoid those last minute technical issues that can find us all when we least expect them.
How Complex is the Content?
It stands to reason that the more complex the content of your audio, the more time it is going to take to transcribe, the more potential there is for error and the more costly it is going to be as a result. Sometimes the complexities are things which cannot be avoided. Content, such as technical information or jargon, is sometimes completely necessary to what you are doing. It is important, in these circumstances, to ensure that you have a transcription service which can manage complex content with efficiency and retention of accuracy. Things like accents are also sometimes difficult to avoid. Make sure that you speak to any participants in advance and warn them that the content will be transcribed. Making sure that people speak clearly and not over the top of each other will make life much easier when it comes to transcribing the content later.
A little Bit of Planning Never Goes Amiss:
As well as considering all of the other practicalities of the event or meeting in question, always bear in mind the fact that the content and activity is going to be transcribed. This will help you to cater for it and ensure that you get the results that you want. Talk to your transcription service up front so that you know the level of detail that you are expecting from the transcription. Do you need to include non-verbal content? Things like accents, tone and emotion can be added into transcripts if you have need of such information. Make sure that you understand what it is that you want out of your transcription. What is the purpose? This will guide you in your instructions to your transcription service.
It is easy to forget that your event or meeting is being transcribed and for it to get lost in all of the other activity that events require. You might regret it if you do, though. Make sure that it is in your plan from the outset. Contact Alphabet to schedule in your transcription and discuss your options today.
The Founder of Alphabet, Denise Elsdon, commenced her training at British Aerospace. Having gained her RSA and Pitman qualifications, she embarked on her chosen career path as a personal secretary. Back in 1995, Alphabet Secretarial Services was born. Since then, Alphabet has provided professional transcription services to amazing clients like the NHS, Chatham House (The Royal Institute of International Affairs) and others.